Room Booking at A-JIS

In order to reserve a room at our Hikarigaoka or Bunkyo campuses, staff members should add an available room to their event.

📘 Booking a Room

When you create an event in Google Calendar, you can set a date and time for your event, as well as inviting guests to participate. Now, you can also reserve a room for your meeting: 

In Google Calendar, create an event like your normally would and: 

1. Search for the room you would like to reserve. If it appears, it is available and can be booked

2. Confirm the room by clicking on the room's name from the list

If the room does not appear under "Available Rooms Only" or is crossed out, it means that it is not available at that time and may not be booked. Any attempt to book an unavailable room will be rejected by the room.  

📘 Viewing Rooms' Calendars

In Google Calendar, you can add the room's calendars so that you can toggle them on/off to view when they are available. 

To add a room's calendar to your Google Calendar: 

📘 Expectations

• You are able to reserve rooms from Google Calendar like any other member of our community (teacher, office staff, etc.)

• You should only reserve a room if you plan on using it.

  • If the meeting is cancelled, please cancel your event.

  • If you don't need the room anymore, please remove the room from your event.

• Coordinators/Principals instructions take precedence over the information included here.