AGC - How to Submit an IBDP Subject Change Request
This article guides students and parents through the process for requesting a subject change in Aoba’s Online International Baccalaureate Diploma Programme (IBDP) within the initial two weeks of the academic year.
Overview
Students are permitted a two-week window at the start of the IBDP (Grade 11) to reconsider and, if necessary, adjust their subject selections. Making changes promptly ensures students can catch up on missed content and minimizes disruption to their academic progress.
Who Can Submit a Subject Change Request?
Current IBDP G11 students who wish to change one or more subjects within the approved timetable.
Parents/guardians on behalf of students (with student’s knowledge and consent).
Note: All subject changes are subject to availability and IB/school requirements. Final discretion rests with the school.
Steps to Request a Subject Change
1. Review IB Diploma Requirements and Timetable
Ensure the proposed change maintains compliance with IB Diploma subject group rules and any prerequisites.
Check if the desired subject or level (SL/HL) has open seats, fits into your schedule, and aligns with your IBDP goals, graduation requirements, and post-secondary plans (including university entrance requirements).
STRONGLY RECOMMENDED: Schedule a consultation with the IB Diploma Coordinator prior to submitting your subject change request.
2. Submit the Subject Change Request Form
Fill out the form accurately, including:
Student name and other details
Current subject(s) and requested change(s) (with levels, if applicable)
Reason(s) for the change
Parental consent
Student consent
The exact deadline for submitting the subject change varies year to year.
Specific deadlines and due dates are shared with students and families at the beginning of the relevant academic term.
5. Await Review and Final Decision
The IBDP Coordinator will review the request, considering:
Timetable feasibility
IB requirements (subject groups, SL/HL balance, language/literature options)
Class availability and capacity
Student aptitude, support needs, and wellbeing
In some cases, a meeting may be arranged to discuss the implications of the change.
6. Notification of Outcome
Parents and students will be notified of the decision, usually by email, within a few school days.
If approved, the student's timetable will be updated, and relevant teachers notified.
If denied, reasons will be communicated and, if possible, alternative suggestions given.
7. Begin Catching Up
Upon approval, students must promptly catch up on any missed coursework, with guidance from the new subject teacher.
⚠️ Important Reminders
No changes may be made after the two-week window without exceptional circumstances and approval from the IB Coordinator.
Some subjects/levels may have limited places, prerequisites, or entry requirements.
Frequent subject changes may impact a student’s ability to fulfill Diploma requirements and prepare for IB assessments.
It is strongly recommended to consult the DP Coordinator before submitting a request.
❓ Frequently Asked Questions
Q: Can I change both the subject and level (SL to HL or vice versa)?
A: Yes. Indicate level changes clearly on your request form.
Q: What happens if the class I want is full?
A: The IB Coordinator will inform you and discuss alternate solutions.
Q: Can I change subjects after the two-week period?
A: Only in exceptional cases, with strong justification, and based on approval from the DP Coordinator.
Q: Where can I get the most recent Subject Change Form?
A: The form will be shared at the beginning of the relevant academic term.
For further assistance please contact the IBDP Coordinator. Acting early supports a smooth start and ensures you meet IBDP graduation requirements.