Request a Class Enrollment Change

Coordinators can now manage Canvas LMS class enrollments independently, but the following procedure should still be followed to ensure that other systems (Veracross / Google Calendar) are updated.

In order to request a Class Enrollment Change, curriculum coordinators should:

1. Request a change on the Class Enrollment & Teacher Allocation spreadsheet by creating a new row for each requested change:

   1. In Column A, enter the Student ID from Veracross (Person ID)

   2. In Column B, enter the student’s full name

   3. In Column C, enter your name

   4. In Column D, select “1. Change Requested”

   5. In the following columns, select the class(es) in which the student should be enrolled

2. Coordinator lets the registrar know that new changes have been added either by:

   1. Creating a comment on the last row and tagging registrar@aobajapan.jp

   2. Emailing registrar@aobajapan.jp

3. The registrar:

   1. Makes the changes in Veracross

   2. Changes Column D to “Veracross Changed”

   3. Creates a ticket on the ICT Support Portal to indicate that the changes were made on Veracross

4. ICT:

   1. Updates Google Calendar groups

   2. Changes Column D to “Google Calendar Changed”

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